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Default folders are folders created automatically in all mailboxes, for example: Inbox, Deleted Items, and Sent Items. After the deadline, you can remove the retention hold from user mailboxes, allowing the Managed Folder Assistant to process mailbox items and take the specified retention action. It is a windows setting and applies to all attachments of that type that are "downloaded" either from email or from an Internet site. Fantastic piece ! The Start-ManagedFolderAssistant cmdlet forces the MFA to process a mailbox, but the point of delay is getting the Microsoft 365 retention policies published to Exchange Online. As mentioned earlier, a retention policy can have one DPT that uses the Move to Archive action and one DPT that uses either the Delete and Allow Recovery or Permanently Delete action. In any case, users should receive guidance about how to use retention labels to mark items/folders of particular importance that they wish to keep. If a retention tag is removed from a retention policy, any existing mailbox items with the tag applied will continue to expire based on the tag's settings. A retention policy can have the following retention tags: One DPT with the Delete and allow Recovery or Permanently delete actions, One DPT for voice mail messages with the Delete and allow recovery or Permanently delete action. In Exchange Server, the policy is applied automatically if you create an archive for the new user and don't specify a retention policy. There might be a changeover period of a few days when both retention labels and retention tags appear in the lists displayed in clients, but this is a matter of timing (label publication), and MFA will resolve the duplication over time. This can be a gradual process to remove Exchange personal tags and introduce retention labels. Exchange 2016 retention policy weirdness regarding moved group emails You can modify tags included in the Default MRM Policy, for example by changing the retention age or retention action, disable a tag or modify the policy by adding or removing tags from it.
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moving items can change their retention policy